The Hillcrest Baptist Church facilities were provided by and are maintained through God’s benevolence and by the sacrificial generosity of church members. The church desires that its facilities be used for the fellowship of the Body of Christ and always for the Glory of God.

The Hillcrest Baptist Church facilities are to be used to promote Christian morals, values, and beliefs, and to bring Glory to God. No person or group holding, advancing, advocating, or engaging in practices that conflict with the church’s Christian faith, traditional Biblical teachings, or moral teaching as outlined by the church’s constitution will be permitted to use the church facilities. The church's pastors are the final decision-makers on whether a person or group is allowed to use the church’s facilities.

Hillcrest Baptist Church maintains a schedule of weekly services and activities for the members of our congregation. No events or activities will be scheduled which would conflict with the scheduled activities of our church.

The Hillcrest Baptist Church facilities may be used by active church members (individuals attending, serving and giving at Hillcrest Baptist Church during the past two years) without charge, but these individual church members are responsible for any damage of the facilities and or equipment during their usage. They are required to sign the church’s use agreement and schedule the activity on the church’s calendar at least two weeks prior to the event with the church secretary.

All other individuals or groups may use the Hillcrest Baptist Church facilities as long as they have a church member “sponsor” (An active church member who serve as church liaison and will work with them to help sponsor/guide/supervise their activity). They are also required to sign the church’s use agreement, to schedule the activity on the church’s calendar two weeks prior to the event, to pay a security deposit, and to pay the rental fee associated with the facility to be used. These responsibilities may be completed in the church office with the church secretary.

Hillcrest Baptist Church reserves the right to allow usage of the church facilities by other religious groups, non-profit organizations, first responders and others in unique situations without cost or without two weeks prior notice.

Hillcrest Baptist Church is not liable for any injury or accident caused by the lack of supervision or inappropriate behavior on the part of the persons, group, guests and invitees using the facility. Hillcrest Baptist Church is not responsible for any security for the scheduled event or activity. The persons or group using the church facilities are responsible for all security of the facilities and parking areas during their scheduled event.

For Active Members

There are no security deposits or rental fees for active members of Hillcrest Baptist Church to use the church’s facilities. However, it is suggested that the custodian, sound technician, or other staff members needed during the event be paid an honorarium for their time and efforts. Members are responsible for any damage to tables, chairs, equipment, and/or facilities during their event.

For All Other Individuals and Groups

Sanctuary

Fellowship Hall and Kitchen

Family Life Center and Kitchen

*Only one security deposit of $300 will be required for a Wedding and Reception using the Sanctuary and the Fellowship Hall or Family Life Center. The security deposit will be returned after it is determined there is no damage in any facility.

1. Individuals/groups using the HBC Family Life Center must complete an "HBC Facility Request Agreement" in the church office, and provide any security deposits and/or rent payments two weeks prior to the scheduled event. All facility policies and guidelines will be reviewed at this time.
2. If access is needed after regular business hours, a key fob will be made available upon request. The key fob must be returned to the church office within four days after use.
3. There is to be no use of tobacco, drugs, or alcohol on the church property. Dress should be modest, appropriate for the activity, and not offensive to Christian values. Shirts are required at all times. Improper language will not be tolerated.
4. Any music or movies used must not conflict with our Christian values by words or by sound. Only appropriate Christian conduct and activities will be permitted in our church facilities.
5. The sound system is off-limits and may only be used by the group leader when permission is granted and training is provided.
6. Do not allow children to go upstairs or into any room unsupervised. Never leave a child or student under the age of 18 unsupervised.
7. There is to be no climbing or hanging on the net or rims. Dunking the ball off chairs, tables, etc. is not permitted. Damage to any church property is the responsibility of the group or individual using the facility. Each incident will be reviewed separately to determine the responsibility.
8. No bicycles, skateboards, roller skates, or scooters are permitted in the Family Life Center.
9. No baseball, soccer, or softball is to be played in the Family Life Center.
10. The sports equipment room, storage room, and kitchen are off-limits to all except the group leaders. Sports equipment is only available if requested and approved. Otherwise, bring your own equipment.
11. Do not prop the doors open. To properly unlock the door, use the hex wrench key posted to the side of the door to unlock the panic bar according to posted directions.
12. If you use the kitchen area, please make sure it is maintained and cleaned after each use. Do not leave any dishes in the sink and make sure the sink is clean. Take out all garbage, wipe down counters, clean any appliances used and place used towels in the bag at the end of the island. Please take all leftover food home and do not leave any food behind in the freezer or refrigerator or be sure all food is labeled with the date & person/group it is to be used for.
13. The entire gym floor is to be cleaned after each activity and debris is put into a trash can. A mop, dust pan, broom, mop, and bucket are located in the storage room. Please return them to this location.
14. If tables, chairs, and furniture are moved, please put them back the way they were prior to use. Set the heating/air conditioning thermostat back to prior settings.
15. All doors are to be secured and locked, and lights turned off when you are done with your activity/event.

1. Individuals/groups using the HBC Fellowship Hall must complete an "HBC Facility Request Agreement" in the church office, and provide any security deposits and/or rent payments two weeks prior to the scheduled event. All facility policies and guidelines will be reviewed at this time.
2. If access is needed after regular business hours, a key will be made available upon request. The key must be returned to the church office within four days after use.
3. There is to be no use of tobacco, drugs, or alcohol on the church property. Dress should be modest, appropriate for the activity, and not offensive to Christian values. Shirts are required at all times. Improper language will not be tolerated.
4. Any music or movies used must not conflict with our Christian values by words or by sound. Only appropriate Christian conduct and activities will be permitted in our church facilities.
5. The sound system is off-limits and may only be used by the group leader when permission is granted and training is provided.
6. Do not prop doors open. Unlock the door with the key and relock the door after your event.
7. During showers or parties, no confetti, sparklers, powdered dye or aerosolized colored powders, etc. may be used in the building or in the parking lots.
8. If tables, chairs, and furniture are moved, please put them back the way they were prior to use. Set the heating/air conditioning thermostat back to prior settings.
9. If you use the kitchen area, please make sure it is maintained and cleaned after each use. Do not leave any dishes in the sink and make sure the sink is clean. Take out all garbage, wipe down counters, clean any appliances used and place used towels in the bag at the end of the island. Please take all leftover food home and do not leave any food behind in the freezer or refrigerator, or be sure all food is labeled with the date & person/group it is to be used for.

General Guidelines

1. Individuals/groups using the HBC Sanctuary must complete an “HBC Facility Request Agreement” in the church office, and provide any security deposits and/or rent payments two weeks prior to the scheduled event. All facility policies and guidelines will be reviewed at this time.
2. If access is needed after regular business hours, a key fob or a key will be made available upon request. The key fob or key must be returned to the church office within four days after use.
3. There is to be no use of tobacco, drugs, or alcohol on the church property. Dress should be modest, appropriate for the activity, and not offensive to Christian values. Improper language will not be tolerated.
4. Any music or movies used must not conflict with our Christian values by words or by sound. Only appropriate Christian conduct and activities will be permitted in our church facilities.
5. The sound booth in the Sanctuary is strictly off-limits. Due to the technical requirements of our sound system and other equipment, HBC has trained technicians to operate the equipment. No person other than those trained may operate the equipment in the sound booth.
6. Damage to any church property is the responsibility of the group or individual using the facility. Each incident will be reviewed separately to determine the responsibility.
7. During showers or parties, no confetti, sparklers, powdered dye or aerosolized colored powders, etc. may be used in the building or in the parking lots.
8. If tables, chairs, and furniture are moved, please put them back the way they were prior to use.
9. All doors are to be secured and locked, and lights turned off when you are done with your activity/event.

Church Weddings Guidelines

1. Hillcrest Baptist Church only allows Christian wedding ceremonies (not merely civil unions or ceremonies) officiated by a duly ordained pastor.
2. Wedding ceremonies are normally scheduled in the Sanctuary but also may be scheduled in the Fellowship Hall or the Family Life Center.
3. All weddings at Hillcrest Baptist Church will be performed by our pastor or a pastor of like faith approved by the HBC’s pastor.
4. All weddings must be preceded by at least one counseling session with both the bride and groom present. Hillcrest Baptist Church’s pastor or the approved pastor will oversee the counseling session.
5. The bride and groom must meet with the church staff and/or a church sponsor to review the wedding policy. The church member or church sponsor shall:
   a. Supervise the removal of stage furniture to prepare for the wedding ceremony.
   b. Unlock and lock doors following rehearsal and other times for delivery of flowers, cakes, etc., as needed beyond usual office hours of the church.
   c. Serve as a liaison between the wedding party and the church.
6. The church custodian will help supervise the removal of the furniture from the stage area. He will be responsible for overseeing clean up and restoration of the church to proper order. After the event he will inspect all facilities used to be sure that they are clean and in good condition without damage.
7. Decorations should never be overdone or in any way detract from the Christian symbols in the Sanctuary. Care should be exercised by the decorators and/or florist to guard against the harmful use of nails, tacks, tape, or adhesives. Nothing shall be attached to the pews in the Sanctuary without prior approval of the custodian or church office. Only dripless candles may be used, and care should be exercised to provide protection for the furniture and musical instruments.
8. Hillcrest Baptist Church considers the wedding to be a sacred experience and we believe all music, instrumentals, and vocals, should be chosen accordingly.
9. Food and/or drink are NOT to be served, used, or consumed outside of the Fellowship Hall or the Family Life Center.
10. NO rice, confetti, birdseed, sparklers, powdered dyes, etc. are to be thrown, tossed, or used inside the church buildings. We ask that the wedding party ONLY use birdseed rather than rice in the parking lot.
11. All weddings, receptions, rehearsals, or rehearsal dinners must end before 10:00 p.m. during weeknights in order for the church building to be properly secured and returned to order by the church staff or church sponsor. On Saturdays, the wedding, reception, and or rehearsal must be concluded by 8:00 p.m. in order for the custodian and/or church sponsor to clean and prepare the church for Sunday morning worship. Exceptions for wedding time on Saturday may be made for active church members if they can demonstrate that all facilities will be made ready for Sunday morning services.

To view Hillcrest Baptist Church's Facility Request Agreement, click here.

Facilities Exit Checklist

Kitchen Shut Down Checklist